Registration, Fees and Withdrawals

Registration Policy

All Atlantis programs are dependent upon pool and coach availability and swimmer registration. Registration is available year-round for all recreational teams. For competitive teams, returning swimmers have registration in the spring/summer, in order to set teams for the upcoming season. The cut-off date for registration is the first day of swimming in a given season. Late registrations may be accommodated on a case-by-case basis, dependent upon club resources, and decided by the Atlantis head coach.

 

All competitive athletes pay a non-refundable registration fee of 20% of the athlete's annual fees (not including competitions, equipment, fundraising, etc). This is to be paid at time of registration. All recreational athletes pay an initial deposit at the time of registration, with the remaining balance to be paid before the first practice of the session.  Registration is NOT complete without the following:

-Completed online registration form (Team Snap)

-A copy of the swimmer's birth certificate (for all new competitive swimmers)

-Signed Parent/Guardian Code of Conduct

-Signed Athlete Code of Conduct

-Signed medical consent waiver

-Signed media release form

-Payment of non-refundable registration fee

Fees Policy

Annual program fees include: facility rentals (pool fees/gym fees), coaching fees, and Nova Scotia Artistic swimming membership fees.

Competition accounts include: competition registration fees, custom routine swimsuit(s), club clothing, athletes' shared competition expenses, shared coaches' travel expenses, shared chaperones' travel expenses. (Please see the ASSC Travel Guidelines for more information about policies around team travel). 

Monthly program fees and competition costs DO NOT include: Caps, goggles, nose clips, and other equipment, including figures swimsuits. They also do not include athletes’ individual travel expenses (such as meals at restaurants and air transportation). 

Please note: extra routine fees are an additional monthly fee on top of regular team fees.

If a family is struggling to pay monthly fees because of an unanticipated shift in finances, parents/guardians should approach the treasurer in confidence to find an amenable solution. Atlantis  has ample fundraising opportunities for families to reduce the cost of the sport.

Withdrawal Policy

Competitive Team Withdrawals:

Registered athletes with team and extra routine confirmation are making a commitment for a full competitive season (Sept-May). Competitive athletes have until Dec 15th of the same calendar year as the athletes' registration to withdraw from the competitive program (notwithstanding injury exceptions noted below).  

Competitive athletes who withdraw from the program before the Dec 15th deadline will:

1. Have their annual club fees adjusted and pro-rated (to the month) based on the time between the start-of-season and written notice of athlete withdrawal. There will be no reimbursement for the 20% non-refundable registration fee regardless of withdrawal date. 

2.  Owe the remaining balance of their competition accounts for any expenses (competition registration, equipment, competition suits, clothing, etc.) accrued up until the point of withdrawal. 

Competitive athletes who withdraw after the Dec 15th deadline or are dismissed for a breach of the Athlete Code of Conduct will:

1. Owe the remaining balance of their annual club fees (for monthly payment method), or will not be reimbursed for club fees already paid (full payment method). 

2.  Owe the remaining balance of their competition accounts for any expenses (competition registration, equipment, clothing, etc.) accrued up until the point of withdrawal. 

Withdrawals due to injury:

It is unavoidable that some athletes will suffer season-ending injuries — such injuries are defined as the condition of being medically prohibited from returning to practices for longer than eight weeks; in addition, athletes must provide written documentation from a medical professional. In these cases, accommodation will be made with regard to the fees policy as follows:

1. Have their annual club fees adjusted and pro-rated (to the month) based on the time between the start-of-season and written notice of athlete withdrawal. There will be no reimbursement for the 20% non-refundable registration fee regardless of withdrawal date. 

2.  Owe the remaining balance of their competition accounts for any expenses (competition registration, equipment, competition suits, clothing, etc.) accrued up until this point. 

Recreational Team withdrawals:

For withdrawal from the Aqua Go!, Pre-Competitive and Advanced Recreational programs the session fees will be pro-rated and remaining weeks will be refunded.